Validation is often seen as a complex and challenging process by Registered Training Organisations (RTOs). Many RTOs struggle with understanding and meeting validation requirements, leading to common misconceptions that can hinder compliance and overall quality. In this blog, we will address some of the most prevalent validation myths and provide clarity on how RTOs can approach validation systematically to ensure compliance and continuous improvement.
Introduction to Validation Myths and Non-Compliance
Hello everyone, my name is Ben Thakkar, CEO and Senior Consultant at VET Resources. Today, we’re diving into the common myths surrounding validation and addressing the questions and concerns related to non-compliance that we frequently discuss with our clients. Validation doesn’t have to be a difficult task—it’s something achievable if approached systematically. Let’s break down these myths and understand how to improve your validation practices effectively.
Myth 1: Validation is the Same as Moderation
One of the most common misconceptions is that validation is the same as moderation. It’s crucial to understand that these are two distinct processes:
- Validation is a quality assurance process that takes place after students have completed their assessments and have been deemed competent. This process ensures that the assessment tools used are valid, reliable, and consistently applied. Validation is conducted according to a validation schedule, as required by the Standards for Registered Training Organisations (SRTOs) 2015.
- Moderation, on the other hand, is carried out before results are given to students. The purpose of moderation is to ensure consistency in assessment judgments across different assessors. It helps to confirm that the assessments are fair and that the outcomes are consistent.
Understanding the difference between these two processes is vital for RTOs to maintain quality and compliance. We’ve included links to ASQA resources for further reading on this topic.
Myth 2: A Validation Certificate from a Resource Provider is Sufficient
Another common myth is that a validation certificate provided by a resource provider, such as VET Resources, is enough to meet the validation requirements. While obtaining a validation certificate is good practice, it does not fully satisfy the SRTOs 2015 validation requirements.
To meet these requirements, validation must be conducted using actual student evidence. This involves taking a sample size according to your validation plan and completing the validation process as per the outlined procedures. Simply relying on a certificate from a resource provider is not enough to ensure compliance.
Myth 3: All Units of Competency Must Be Validated
Many RTOs mistakenly believe that they need to validate all units of competency within a qualification. This is not true. Initially, only two units of competency need to be validated. If these initial validations reveal concerns or patterns that indicate higher risk in certain areas, then additional units may need to be validated.
This approach allows RTOs to focus their validation efforts on areas that require attention, rather than spreading resources thin across all units. We’ve provided ASQA references for further clarification on this requirement.
Myth 4: RTOs Must Conduct Moderation
While moderation is a valuable quality process, it is not a mandatory requirement under SRTOs 2015. However, if an RTO has the resources, conducting moderation can significantly improve the consistency and quality of assessments. Moderation allows RTOs to identify discrepancies in assessment judgments and take corrective actions before finalizing student results.
Even though it’s not required for compliance, moderation is highly recommended as it contributes to the overall improvement of training and assessment practices.
Myth 5: Validation is a One-Time Activity
A common misconception is that validation is a one-time activity. In reality, validation is an ongoing process that should be scheduled throughout the year. Continuous validation allows RTOs to identify gaps, improve assessment practices, and ensure that assessments remain relevant and effective.
Scheduling regular validation activities as part of a continuous improvement cycle helps RTOs maintain high standards and address issues proactively. This ongoing approach is key to achieving long-term success and compliance.
Even though it’s not required for compliance, moderation is highly recommended as it contributes to the overall improvement of training and assessment practices.
Myth 6: Only the Compliance Manager is Responsible for Validation
There is a myth that the responsibility for validation falls solely on the compliance manager. While the compliance manager plays a critical role in developing validation forms and plans, validation is ultimately a team effort.
Involving various stakeholders, such as trainers, assessors, student support officers, and even external experts, leads to a more comprehensive validation process. By engaging a diverse team, RTOs can gain different perspectives and insights, resulting in more effective validation outcomes.
Myth 7: Validation is Only About Checking Paperwork
The final myth we’ll address is the belief that validation is merely about checking paperwork. While documentation is a significant aspect of validation, the process is much more than that. Validation is about identifying areas for improvement in your assessment practices.
Through validation, RTOs can evaluate the effectiveness of their assessment tools, identify gaps in trainer understanding, and ensure that assessment complexity is appropriate for the student cohort. Validation is an opportunity to continuously enhance the quality of your training and assessment, leading to better outcomes for both students and the RTO.
Conclusion
Validation is an essential part of maintaining quality and compliance in an RTO. By understanding and addressing these common myths, RTOs can approach validation with confidence and clarity. Remember, validation is not a one-time task or a simple checkbox—it’s an ongoing process that, when done correctly, leads to continuous improvement and ensures that your RTO meets the standards required by SRTOs 2015.
By debunking these myths and following a systematic approach, RTOs can make validation a manageable and valuable process that contributes to the overall success of their training and assessment programs.
FAQs on Debunking RTO Validation Myths
Validation is a quality assurance process conducted after students have completed their assessments to ensure the tools used are valid, reliable, and consistent. Moderation, however, is conducted before giving results to students to ensure consistency in assessment judgments across different assessors.
No, a validation certificate from a resource provider alone does not meet SRTOs 2015 requirements. Validation must be conducted using actual student evidence, following the procedures outlined in your RTO’s validation plan.
No, not all units of competency need to be validated. Initially, only two units need to be validated. If issues are identified, additional units may need to be validated, especially if there is a pattern of concern or higher risk areas.
Moderation is not mandatory under SRTOs 2015, but it is considered a good practice. If an RTO has the resources, conducting moderation can help improve consistency and quality in assessments.
No, validation is not a one-time activity. It is an ongoing process that should be scheduled throughout the year as part of a continuous improvement cycle. Regular validation helps RTOs identify gaps and enhance their assessment practices.
While the compliance manager plays a key role in developing the validation plan and forms, validation is a team effort. It should involve various stakeholders, including trainers, assessors, student support officers, and possibly external experts.
No, validation is not just about checking paperwork. It involves evaluating the effectiveness of assessment tools, identifying gaps in training practices, and ensuring that the assessments are appropriate for the student cohort. The goal is continuous improvement, not just documentation.
Disclaimer:
The information presented on the VET Resources blog is for general guidance only. While we strive for accuracy, we cannot guarantee the completeness or timeliness of the information. VET Resources is not responsible for any errors or omissions, or for the results obtained from the use of this information. Always consult a professional for advice tailored to your circumstances.
