The CHC Training Package is undergoing significant changes in 2024, with key qualifications set to expire, impacting both RTOs and students. As an RTO, ensuring a smooth transition for students enrolled in superseded qualifications is crucial to maintaining compliance and delivering high-quality education. To help you stay compliant and prepared, we’ve outlined the steps for transitioning CHC courses, common non-compliance issues, and provided a free transition form to streamline the process.
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CHC Qualifications Expiring in 2024
Here’s a list of the CHC qualifications that are set to expire in 2024:
| Qualification | Transition Deadlines |
|---|---|
| CHC33015 Certificate III in Individual Support |
|
| CHC40313 Certificate IV in Child, Youth, and Family Intervention | 31 July 2024 |
| CHC52115 Diploma of Community Development | 31 July 2024 |
| CHC42015 Certificate IV in Community Services | 31 July 2024 |
| CHCSS00097 Individual Support – Ageing Skill Set | 31 July 2024 |
| CHCSS00098 Individual Support – Disability Skill Set | 31 July 2024 |
| CHC40513 Certificate IV in Youth Justice | 31 July 2024 |
| CHC40413 Certificate IV in Youth Work | 31 July 2024 |
| CHC51115 Diploma of Financial Counselling | 14 December 2024 |
To avoid disruptions for your students and stay compliant, you must begin the transition process as early as possible.
Common Non-Compliances During Transitions and How to Avoid Them
Transitioning qualifications can be complex, and many RTOs face common compliance challenges. Here are some of the most frequent non-compliances and how to solve them:
1. Failure to Transition Students in Time
Non-Compliance: Students are not transitioned or completed within the teach-out period, leading to students being enrolled in expired qualifications.
Solution: Begin the transition process as early as possible. Identify affected students and create a timeline to ensure they either complete their current qualification or transition to the new one before the deadline. Use a student management system (SMS) to track progress and issue notifications regularly.
2. Outdated Training and Assessment Resources
Non-Compliance: Training and assessment materials are not updated to reflect the new qualification requirements, leading to non-alignment with the new training package.
Solution: Review the new qualification structure, update your Training and Assessment Strategy (TAS), and modify your resources, assessments, and RPL kits to ensure compliance with the latest standards. Ensure these updates are ready before the new course is offered.
3. Failure to Notify Students and Stakeholders
Non-Compliance: Lack of communication regarding the transition process leaves students unaware of changes or options for completing or transitioning.
Solution: Create clear and timely notification letters for all affected students, outlining the transition process, deadlines, and their options. Notify stakeholders such as trainers, assessors, and education agents, and update your marketing materials and website to reflect the new courses.
4. Inadequate Staff Training
Non-Compliance: Trainers and assessors are not adequately trained in the new qualifications, leading to issues in the delivery of training.
Solution: Provide professional development sessions for all trainers and assessors who will be delivering the new qualifications. Ensure that their qualifications and experience align with the requirements of the new courses.
5. Incorrect Scope of Registration
Non-Compliance: The RTO’s scope of registration has not been updated to include the new qualifications, which can lead to compliance issues with ASQA.
Solution: Ensure that you apply to update your scope of registration with ASQA as soon as you decide to offer a new qualification. Allow enough time (usually 6-8 weeks) for the approval process.
Key Steps for a Smooth Transition
- Identify Affected Students Ensure you have a clear list of students who are enrolled in the superseded qualifications. These students need to be transitioned into the new courses or complete their current qualification before the expiration date.
- Review the Updated Qualifications Make sure you are familiar with the new qualifications, their requirements, and any changes in the Training and Assessment Strategy (TAS). This includes ensuring the new qualifications are added to your scope of registration if required.
- Update Training and Assessment Resources Review and update your training resources, assessments, and RPL kits to meet the requirements of the new qualifications.
- Notify Students and Stakeholders Send notification letters to affected students, outlining the transition process and how it affects them.
- Update Your Student Management System (SMS) Ensure your SMS is updated with the new qualifications and units. Update student agreements and create new training plans where necessary.
- Train Your Staff Provide professional development opportunities to ensure your trainers and assessors are familiar with the new qualification structure and content.
- Update Marketing Materials Ensure all marketing materials, including brochures and your website, reflect the updated qualifications.
Free Transition Form for RTOs
To assist you in managing this process, we’re offering a free transition form that will help you document and track the steps needed to ensure a smooth transition. This form will guide you through key areas such as compliance, instructional design, training, marketing, and administration.
👉 Download the Free Transition Form Here
Suggested Read:
What Should Your RTO Do About the Latest CHC Training Package Update
Frequently Asked Questions (FAQs)
If students are not transitioned or completed within the teach-out period, they may be left with incomplete qualifications, which could impact their learning journey and future career prospects. Your RTO could also face non-compliance issues during ASQA audits.
No, once the transition period ends, RTOs are not allowed to enroll new students or continue delivering the superseded qualifications. You must complete the teach-out period or transition students to the updated qualification before the deadline.
To update your scope of registration, submit an application to ASQA for the new qualifications. This process typically takes 6-8 weeks, so plan ahead to avoid any delays in offering the new courses.
Review the qualification requirements and ensure your trainers and assessors meet the necessary criteria. Provide professional development sessions and ensure all staff are fully trained on the new course content before delivery begins.
Yes, it’s critical to notify all affected students. Send formal notification letters explaining the transition process, their options for completion or transitioning, and how this impacts their qualification.
Stay Compliant and Ahead of the Curve
As the CHC training package evolves, so must your RTO. The transition deadlines for 2024 are fast approaching, so now is the time to act. By following the steps outlined above and using our free transition form, you can ensure a smooth and compliant transition that benefits both your RTO and your students.
Disclaimer:
The information presented on the VET Resources blog is for general guidance only. While we strive for accuracy, we cannot guarantee the completeness or timeliness of the information. VET Resources is not responsible for any errors or omissions, or for the results obtained from the use of this information. Always consult a professional for advice tailored to your circumstances.