What is the Process of Course Renewal for RTOs Leave a comment


Course renewal is an important process for all registered training organisations (RTOs) in Australia. It ensures that your courses continue to meet the high standards set by the Australian Skills Quality Authority (ASQA) and that they are still relevant to the needs of industry and learners.

In this blog post, we’ll walk you through the course renewal process step-by-step, so you can be confident that you’re on the right track.

Why is Course Renewal Important for RTOs

Course renewal is important for RTOs for a number of reasons:

  • It ensures that your courses are aligned with the latest industry standards and best practices.
  • It helps you to identify and address any areas where your courses could be improved.
  • It demonstrates your commitment to providing high-quality training to your learners.
  • It is a requirement of ASQA registration.

Step 1: Prepare your intention to renew

Before you start working on your course renewal application, you need to submit an intention to renew form. This form will give ASQA an idea of your plans for your course and help them to allocate resources accordingly.

To complete your intention to renew form, you’ll need to provide the following information:

  • Evidence of an ongoing industry need for your course
  • Research to support your application
  • Completion numbers and projected enrolment numbers
  • A list of stakeholders who are willing to be involved with your course review

You can find the form here.

Step 2: Redevelop your course

Once your intention to renew has been approved, you can start redeveloping your course. This involves reviewing your course content to make sure it is still relevant and meets industry needs. You may also need to update your course document to reflect any changes to the training package or industry standards.

When redeveloping your course, it’s important to keep the following in mind:

  • Make sure your course is aligned with the latest industry standards and best practices.
  • Use a variety of teaching and learning methods to cater to different learning styles.
  • Provide opportunities for students to develop practical skills and experience.
  • Make sure your course is assessment-focused, so that students can demonstrate their learning and achieve their qualifications.

Step 3: Submit your course renewal application

Once you have redeveloped your course, you can submit your course renewal application to ASQA. Your application should include the following documentation:

  • A completed course renewal application form
  • Your current course documents
  • Evidence of compliance with the ASQA Standards

Timeline for course renewal

ASQA recommends submitting your course renewal application at least 90 days before your course accreditation expires. This will give ASQA enough time to process your application and issue you with a new certificate of registration before your current accreditation expires.


Course renewal is an important part of ensuring that your courses are still relevant and meet the needs of industry and students. By following the steps in this blog post, you can make the course renewal process as smooth and stress-free as possible.

Are you an RTO looking for quality RTO training resources? If yes, then VET Resources is your partner. We also have a YouTube Channel with videos on RTO related matters. We also offer free consultation to RTOs. For further information please contact here.

Frequently Asked Questions (FAQs)

Q.1. What are the consequences of not renewing a course?

A.1. If an RTO does not renew its course, it will expire and will no longer be available to deliver that course to its students. RTO may also be at risk of losing its RTO registration.

Q.2. How often does an RTO need to renew its course?

A.2. The frequency of course renewal depends on the type of course. Training packages typically need to be renewed every five years, while vocational education and training (VET) courses typically need to be renewed every three years.

Q.3. What support is available to RTOs who are renewing their courses?

A.3. There is a range of support available to RTOs who are renewing their courses. ASQA has a number of resources and support tools available on their website. There are also a number of private consultancies that can provide RTOs with support with the course renewal process.

The information presented on the VET Resources blog is for general guidance only. While we strive for accuracy, we cannot guarantee the completeness or timeliness of the information. VET Resources is not responsible for any errors or omissions, or for the results obtained from the use of this information. Always consult a professional for advice tailored to your circumstances.

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