The Administrative Responsibilities of The Trainers and Assessors in A Training Organisation

The Administrative Responsibilities of The Trainers and Assessors in A Training Organisation Leave a comment

Anyone delivering an AQF qualification or TAE-related skill set must meet additional requirements, as defined in Clauses 1.21 to 1.24 of the Training and Education Training Package (TAE10, TAE or its successor).

Requirements for all trainers and assessors

The Standards require that an RTO only deliver training and assessment by trainers and assessors who possess the following:

  1. Meeting vocational competency requirements
  2. Meeting current industry skills requirements
  3. Meeting vocational training, learning and assessment requirements
  4. Meeting ‘current knowledge and skills in vocational training and learning’ requirements
  5. Undertaking professional development in vocational training, learning and assessment

In addition to the stated requirements, trainers and assessors in training organisations may have a variety of administrative tasks such as:

  1. Keeping training and assessment materials current with applicable laws and guidelines is necessary.
  2. Keeping track of a student’s enrollment, attendance and performance is essential.
  3. Making sure the necessary materials and resources are accessible for training activities, as well as organising their delivery
  4. Evaluating and documenting assessment activities
  5. Working with clients to coordinate training and evaluation activities.
  6. Providing certificates and other documents to students after finishing their course successfully.
  7. Arranging the provision of instructional and evaluation programs
  8. Budgeting, invoicing and payments related to training and assessment activities are important aspects of financial management.
  9. Responding to student questions and providing feedback on their development
  10. Agreeing terms with external vendors of services or goods related to the delivery of training programs.
  11. Adapting existing training programs or creating new ones to meet the unique requirements of students or clients.
  12. Choosing, orienting and overseeing support personnel such as instructors, program coordinators, and administrators.
  13. Involvement in committees or working groups to create and give training programs.
  14. Attending conferences, seminars, or other events on behalf of the training organisation.
  15. Staying up to date on advancements in the training and adult education sector through studying, research, and professional growth opportunities.
  16. Working with employers to provide students with job placements or employment opportunities.
  17. Advertising the training organisation’s services to potential customers.

Professional development goes beyond just providing training and assessment; it is about planning activities that will improve a trainer and assessor’s knowledge and abilities.

RTOs must provide professional development for all trainers and assessors (including new staff, long-term employees, subcontractors and third parties) and show that they have implemented a plan for this.

For Example Trainers and assessors can attend external courses developed by professional development providers as well as internal programs created and administered by your RTO to take part in courses, workshops, seminars and conferences. Showing proof of a recent VET training course.

Joining professional networks – various organisations are offering informative assessments and educative forums about vocational training and assessment.


In order to carry out these duties successfully, you must possess excellent organisational and managerial expertise. Additionally, you should stay current with any legislation or criteria changes and guarantee that all instruction and

It is essential to do your best when fulfilling administrative duties in order to uphold high standards and assist your students with their successes. These responsibilities are necessary for a training organisation, as it helps with the quality of education and running of the organisation.

Failing to fulfil administrative duties can lead to an organisation’s deregistration. To ensure the quality of training and assessment is maintained, it is essential to take these responsibilities seriously and complete them responsibly.

Suggested Read: Steps to Meet VET Trainer Requirements in Australia

The information presented on the VET Resources blog is for general guidance only. While we strive for accuracy, we cannot guarantee the completeness or timeliness of the information. VET Resources is not responsible for any errors or omissions, or for the results obtained from the use of this information. Always consult a professional for advice tailored to your circumstances.

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